Policies

Content Policy

for types of document & data set held

1. This is an institutional or departmental repository.
2. The repository is restricted to:
   • Journal Articles
   • Bibliographic references
   • Conference and workshop papers
   • Books, chapters and sections
   • Multimedia and audio-visual materials
   • Other special item types
3. Deposited items may include:
   • submitted versions (as sent to journals for peer-review)
   • accepted versions (author's final peer-reviewed drafts)
   • published versions (publisher-created files)
4. Items are individually tagged with:
   • their version type and date
   • their peer-review status
   • their publication status
5. Principal Languages: English

Data Management Policy

1. Anyone may access data held in the repository free of charge.
2. The data may be re-used in any medium without prior permission for not-for-profit purposes provided:
   • the OAI Identifier or a link to the original data record are given
   • the repository is mentioned
3. The data must not be re-used in any medium for commercial purposes without formal permission.

Data Policy

for full-text and other full data items

1. Anyone may access full items free of charge.
2. Single copies of full items can be:
   • reproduced and displayed or performed in any format or medium
   • for personal research or study, educational, or not-for profit purposes without prior permission or charge.
   provided
   • the authors, title and full bibliographic details are given
   • a hyperlink and/or URL are given for the original data page
   • the content is not changed in any way
3. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
4. This repository is NOT the publisher; it is merely the online archive.
5. Mention of the repository is appreciated but not mandatory.

Submission Policy

concerning depositors, quality & copyright

1. Items may only be submitted by academic staff of the institution.
2. Authors may only submit their own work for archiving.
3. Authors must submit bibliographic data for all their publications.
4. Authors MUST SUBMIT FULL TEXTS of all their publications (this is a mandatory requirement) although they may delay making them publicly visible to comply with publishers' embargoes.
5. Eligible depositors must complete a Deposit Agreement prior to their first submission (see Appendix 1)
6. Subsequently authors must establish the copyright status for each submission (the Library Administration should be consulted on this matter)and submit this copyright status, together with their material to Faculty Board (see item 6 below).

Any copyright violations are entirely the responsibility of the authors/depositors.

7. Items may not be deposited until any publishers' or funders' embargo period has expired.
8. All submissions must be validated for authenticity by internal subject specialists, the Validators, (nominated by Faculty Board) prior to depositing in the repository.
9. The Validator only vets items for the eligibility of authors/depositors, relevance to the scope of the repository, valid layout and format, and the exclusion of spam.
10. The Validator will also check that the copyright status of teh material has been established.
11. Items can be deposited at any time but will not be made publicly visible until any publishers' or funders' embargo period has expired.
12. If the repository receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

1. Items will be retained indefinitely.
2. The repository will try to ensure continued readability and accessibility.
   • It may not be possible to guarantee the readability of some unusual file formats.
3. The repository regularly backs up its files according to current best practice.
4. Items may not normally be removed from the repository.
5. Acceptable reasons for withdrawal include:
   • Journal publishers' rules
   • Proven copyright violation or plagiarism
   • Legal requirements and proven violations
   • National Security
   • Falsified research
6. Withdrawn items are not deleted per se, but are removed from public view.
7. Withdrawn items' identifiers/URLs are retained indefinitely.
8. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories.
9. If necessary, an updated version may be deposited.
   • The earlier version may be withdrawn from public view.
   • The item's persistent URL will always link to the latest version.
   • Legal requirements and proven violations
   • National Security
   • Falsified research
10. No closure policy defined.